Chrome Route Checklist

The checklist below might be useful points to consider:

  • Have you got a clear vision? What are the benefits going to be to teaching and learning? What are you trying to achieve – improvements in literacy? Establishing equity? Strengthening home – school links?
  • Have you got a team committed to making the project work? SLT, teaching staff, technical staff, parents, pupils, governors / trustees? Have they been involved in moulding the vision? / Have you shared the vision with them?
  • Have you chosen your price-range, device and time span? Consider the monthly donations. Consider sustainability e.g. 2 classes in year 3, if it is successful and will be repeated with next year’s year 3 classes. Where will you be in 3 years’ time? Technical support? Infrastructure? Staff skill set? Think about any additional equipment or services required, e.g. protective cases or insurance. It is obviously very important to be sure that your IT infrastructure can cope.
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    Think about finance. How will you finance the project? Payment up front from the school budget, or by taking out a lease or a loan. Talk to your supplier about leasing but get more than one quote.
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    Arrange to meet with parents. ‘Sell’ your vision, and gain stakeholder acceptance. Parents complete Direct Debit Instructions, and tick the Gift Aid box.
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    Choose your supplier. (Teaching and Learning first). Do they have the expertise to advise during the moonshot process? Pedagogical training? Ongoing support for the project? Preferably a Google Partner for Education as they will be able to support you through the technical set up. Don’t let the cost of the device be the deciding factor. Find someone who can provide the following support and services in setting up Chromebooks:
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    Set up your Google Domain. – If you have access to your DNS (Domain Name Service) you can use this to confirm your education domain  and start using the Google admin console.
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    Set up GCDS (Google Cloud Directory Sync). This is an add-on utility that works with your MIS. It will encrypt and then send the appropriate data - names, dates, student groups, teacher names, student names etc to G Suite.  It will also create a structure in G Suite and can be set to automatically create and populate Google Classroom.
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    Set up GCPS (Google Cloud Password Sync). This is an add on utility that works with your MIS, It captures and synchronises a user's password change and changes it in the G Suite domain.  This means everyone has the same login details for G Suite as they had for there other resources
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    Chrome Licenses (Chrome Device Management) - Investment in Chrome Licenses means you can enforce of 200 different settings and configurations onto Chrome devices and because the control is central and cloud based, you can manage 1 - 1000’s or Chrome Devices in a matter of seconds.Device licences are valid for the entire life of the device they are assigned to.
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    App Selection what apps support your Vision / aims? Only deploy the apps you need to begin with / for your first half term’s work, this will focus the users learning. Establish an ethos of a ‘school first, learning outcomes’. Other apps can be added via the Chrome Device Management later.
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    Staff training - prepare staff beforehand and provide an ongoing, planned programme of training, some supplied by outside agencies and some internal peer to peer / sharing ideas and knowledge.  You can use Google’s own Educator Level 1 and Level 2 awards as a reward to staff for taking time to learn more.
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    Take delivery of your devices and begin to use them. Make a big deal of these devices getting into the hands of your students, let them open them without any risk.  Working with a Google Partner ensures the devices come already setup for the network and ready to allow only approved users to login to them.
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    Online Safety session for the staff and pupils needs to be ongoing, before and during. Where is the work going to be held? Cloud based storage – stay compliant with age restrictions (13+ for some), stay compliant with data protection. Develop Safe, Responsible, Respectful users of technology.
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    Teach the skills with the planned project in mind - learn the skills to deliver the first short term mini project e.g. create an eBook in Book Creator, make photo slideshow in WeVideo.
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    Parent workshop / session / share the early successes – a chance to showcase some of the early work / benefits. Reassure and inform parents/carers about the Online Safety work the children are covering, the restrictions you have put in place. Encourage the families to be safe, Responsible, Respectful users of technology.

Download the checklist as a printable pdf here